Forms Tailored to Your Business Needs

Create customized forms quickly and easily on any device, whether you're on your computer, tablet or mobile device.

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Form Builder

A Range of Input Fields

OnSpace form builder offers all the essential input field types used in database systems, including date, number, email, phone text, dropdown, checkboxes, images, documents, and many more.

Form Input Types

Connect Forms that are Related

Linking related forms allows you to access data across multiple forms. For example, by linking a customer information form with a customer orders form, you can quickly determine which orders are associated with each customer.

Form Relationship

Share a Form Publicly

Make a form public to collect data from external users or customers. This can be useful for things like contact forms, surveys, feedback forms, and online ordering forms.

Sharing Form Publicly

Works Offline

Submit and edit forms even without internet connectivity on your mobile app. Ideal for situations with unstable connections, rural locations or remote locations, ensuring your data collection on mobile continues seamlessly whether you are online or offline.

Online and Offline Modes

Form templates

You can easily create forms using our variety of templates. Our templates are organized by industry and business functions use cases, so you can quickly find one that fits your needs.


Frequently Asked Questions

How do I create a new form?


  1. On your home screen select the 'Create Form' Option.
  2. Once on the 'Create Form' page
    1. Specify the name of your Form as indicated
    2. Add a description which tells the user about the form and what it does. Make this as brief and clear as possible.
    3. Select the type of input field you would want include in your form, for instance; Text, Number, GPS, Dropdown, relational or checkbox. Remember to 'Save' after you have finished. Remember you can choose weather your field is a mandatory field, or if you would like it to be editable later by the user/team member
    4. Preview your form by selecting the 'Preview' the button next to the 'Save' button at the bottom of the page
    5. Ensure the appreance and sequence of the fields are to your requirements and select 'Save' after previewing.


  1. Sign in to OnSpace and go to 'create a form'by selecting the '+' sign on the top RHS of your screen.
  2. Name your form (e.g. contact form, registration form, survey form).
  3. Add the necessary fields to the form (e.g. name, email, phone number), OnSpace provides various input options that are specific to the type of data you want to collect through your form.
  4. Edit your forms layout and input sequence by arranging the order in which you require the forms input fields to be filled.
  5. Test the form to make sure it's working correctly - once inside your folder e.g. 'Contact Form' you can post a form by selecting the form icon at the bottom RHS of your screen, next to the 'Send' icon. Once you select the form icon you will be take to a view of the form you created, here you will be able to add data to the input fields. Once you have completed filling in the form you can post it to the folder by selecting the 'Submit' button on the top RHS of your screen.
How do I add or remove fields from my form?


  1. On your home page select the folder where your form is.
  2. Select the form you wish to edit.
  3. Next to each field in the form you can select the three dots (...) to edit the field in your form, you will also see options here for hiding your form.
  4. You can decide the order of each field by long pressing the input in the edit page of the form and drag it to where you wish it to appear.


  1. Go to any of your forms under your account.
  2. On web, locate the gear settings icon and click it to open the settings dialog and on mobile, locate the 3 dots icon and tap it to access the options, then tap settings.
  3. To edit the form, click or tap "Edit Form".
  4. To add a new field, click on the "+ input field" button and select the field type you want to add (e.g. text box, dropdown, checkbox). You can then customize the field label, options, and other properties as needed.
  5. To remove a field, locate the field you want to remove in the "Fields" section and click or tap the 3 dots icon then select the "Hide input" option from the menu. All hidden fields wont show on the form.
What is the limit on the number of users I can add to a form?

  1. There is no limit to the number of users you can invite to use a form. You can add as many users as you need at no extra cost, depending on the purpose and scope of the form.
How do I send a message to someone in real-time?

  1. You can send a message in real-time to your colleagues through a form that you are part of. Simply open a form, type your message in the designated text field, and hit the send icon.
Can I send images or other types of media through the real-time messaging feature?

  1. Yes, you can send images, videos, and other types of media in addition to text messages only via the form and not direct text message field. If the form has inputs defined with those media type, simply go to the form and attach a file or media and choose the file you want to send.
Can I delete a message that I posted in a form?

  1. At the moment, no you can’t delete a message. Once we have that feature we will notify all our users.
Can I edit a text message that I posted in a form?

  1. At the moment, no you can’t edit a text message. You can only edit form messages. Once we have that feature we will notify all our users.

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