Back

Introduction

It can be challenging and time-consuming to develop custom business apps, especially if you don't have a background in coding or lack the team and resources. Non-technical users find it challenging to construct their own apps using traditional approaches since they need a lot of technical expertise and programming experience.

However, the emergence of no-code platforms has made it feasible to create unique commercial apps without knowing how to code. One such platform is OnSpace, which enables customers to create internal apps for their companies without the need for coding knowledge.

This article's goal is to show you step-by-step how to use OnSpace to develop unique business apps without knowing how to code. From presenting the platform and its features to thorough instructions on how to use it, we will cover everything.

Introduction to OnSpace and its features

OnSpace is a no-code platform that enables customers to build unique commercial apps without having to know how to code. It's simple for anybody to build unique applications for their company because to the platform's user-friendly and straightforward design. The following are some of the distinguishing characteristics of OnSpace that set it apart from other no-code platforms:

Introduction to OnSpace and its features

OnSpace is a no-code platform that enables customers to build unique commercial apps without having to know how to code. It's simple for anybody to build unique applications for their company because to the platform's user-friendly and straightforward design. The following are some of the distinguishing characteristics of OnSpace that set it apart from other no-code platforms:

1. Form Builder: OnSpace's Form Builder is a powerful tool that allows users to create custom forms by adding different types of input fields. For example, you can add date, time, text, rich text, number, formula, unique ID, email address, phone, GPS location, website links, images, documents, dropdown, checkbox, signature, QR code, fingerprint, and relationship between forms. This allows businesses to capture data for an unlimited number of use cases or business functions. With this feature, businesses can collect data for specific use cases such as customer feedback, attendance tracking, daily sales and stock tracking, distribution management, field data collections e.t.c.
2. Real-time Chat: This feature, which is integrated inside the form, enables teams to talk to one another and work together on the same form in real-time. This function centralizes all associated business and communication data, making it simple to track and refer to. Teams who operate remotely and wish to maintain track of their communication will find this option to be extremely helpful.
3. Templates: Users may rapidly create forms using the range of form templates that OnSpace offers. Teams that frequently need to produce forms, such registration forms for events or survey forms, will find this capability to be extremely helpful. Teams that need to build comparable forms for several projects or use cases can utilize this functionality to save time and effort.
4. Analytics: The analytics function of OnSpace creates dashboards from each form's data, enabling users to quickly see and get insights from their data without the usage of complicated BI tools. With the help of this function, organizations may monitor important KPIs and take data-driven choices.
5. Workflow Automations: With this feature, users can automate manual tasks, set important data alerts and notifications, and integrate with 3rd party applications. This feature helps businesses to streamline their operations and improve efficiency, especially when they want to be notified when there is unexpected behaviour in their operations.

Examples of what you can create using OnSpace

Business function use cases

1. Customer registrations on the field:
   • You must include input fields for name, contact information, address, and any other pertinent data when creating a form for client registration.
   • You may monitor the quantity of client registrations, the demographics of the customers, and any patterns or trends in the data through the analytics dashboard.
   • You may set up process automations to automatically update a client database or to send alerts whenever a new customer registration is received.
2. Daily sales tracking from stores or branches in different locations or regions:
   • To create a form for daily sales tracking, you will need to add input fields such as date, store or branch location, sales figures, and any other relevant information.
   • From the analytics dashboard, you can track sales figures by location, identify which products are selling well, and any patterns or trends in the data.
   • You can set up workflow automations to send notifications when daily sales figures are below a certain threshold or to automatically update a sales database.
3. Daily stock tracking from stores or branches in different locations or regions:
   • To create a form for daily stock tracking, you will need to add input fields such as date, store or branch location, stock figures, and any other relevant information.
   • From the analytics dashboard, you can track stock figures by location, identify which products are low in stock, and any patterns or trends in the data.
   • You can set up workflow automations to send notifications when stock levels are low or to automatically update a stock database.
4. Stock requisitions coming from different stores or branches in different regions:
   • You must include input areas for the date, the location of the store or branch, the products being sought, and any other pertinent data when creating a stock requisition form.
   • You may watch the amount of stock requisitions by location, determine which goods are commonly requested, and spot patterns or trends in the data via the analytics dashboard.
   • You may set up process automations to automatically update a stock database or to send notifications if a new stock request is received.
5. Customer orders registered by field agents:
   • You must include input fields for the date, the name of the field agent, the name of the client, and any other necessary data when creating a form for customer orders.
   • You can watch the quantity of client orders via the analytics dashboard, as well as determine which field agents are producing the most orders and any patterns or trends in the data.
   • You may set up process automations to automatically update a client order database or to send notifications when a new customer order is received.

Industry Use Case

Agriculture Sector

1. Soil Preparation:
   • To track soil preparation, you can create a form with input fields for date, location, type of soil, and details about the preparation method. You can also include a section for images to capture before and after photos of the soil.
   • What insights to look for from the Analytics dashboards: Look for patterns in the soil preparation method used in different locations and the effect it has on crop yield.
   • What workflow automations that can be set: Automate notifications for when soil preparation is due in a specific location, or when it hasn't been done for a certain period of time.
2. Pest and Disease Tracking
   • You can track pests and diseases by creating a form with input fields for date, location, crop type, pest or disease type, and treatment method details.
   • What to look for in Analytics dashboards: Look for patterns in the types of pests and diseases that are affecting crops in different locations.
   • What workflow automations are available: Automate notifications when a specific pest or disease is reported in a specific location, allowing the necessary treatment to be applied.
3. Crop Yield Tracking
   • To track crop yield, create a form with input fields for date, location, crop type, and yield details such as weight or quantity.
   • What to look for in the Analytics dashboards: Examine crop yield patterns in different locations to determine which crops are performing well and which are not.
   • What workflow automations can be configured: Notify you when crop yield falls below a certain threshold so you can take action to improve it.

Logistics Sector

1. Order Dispatching or Outgoing Shipments
   • To track orders or shipments, create a form with input fields for date, location, order number, customer information, and item information.
   • What data to look for in Analytics dashboards: Examine order volume, shipment locations, and item popularity to spot trends.
   • Workflow automations that can be configured: When orders are ready for shipment or a shipment is running late, automated alerts can be sent out.
2. Tracking Mileage and Fuel
   • Create a form with input fields for date, vehicle, starting odometer reading, ending odometer reading, and fuel consumption to track mileage and fuel consumption.
   • What to look for in the Analytics dashboards: Examine patterns in fuel consumption and mileage across vehicles.
   • What workflow automations can be configured: Notify you when a vehicle's fuel consumption exceeds a certain threshold or when its mileage approaches a service interval.

Oil and Gas Sector

1. Tracking of maintenance and repairs
   • Create a form with input fields for the equipment name and identification number, the date of maintenance or repair, the type of maintenance or repair (e.g. preventative, corrective, etc.), the name of the technician or contractor performing the work, and any notes or comments about the work performed to track maintenance and repair of equipment. You should also include a signature field for the technician or contractor to sign off on the work.
   • What insights to look for: The analytics dashboard allows you to track the frequency and types of maintenance and repairs performed on each piece of equipment, identify any equipment that may require more frequent maintenance, and see which technicians or contractors are performing the most work.
   • What workflow automations to configure: To ensure that equipment is maintained and repaired on time, you can configure automated reminders to schedule regular maintenance or repairs, as well as alerts to notify you if equipment is overdue for maintenance or repairs.
2. Reporting of incidents
   • Create a form with input fields for the date and time of the incident, the location of the incident, the type of incident (e.g., fire, spill, equipment failure), the names of any individuals involved in the incident, a description of the incident, and any notes or comments about the incident to track incidents at the oil and gas facility. You should also include image or document upload fields for any relevant photos or documents.
   • What insights to look for: The analytics dashboard lets you monitor the frequency and types of incidents that occur at the facility, identify any areas of the facility that may be more vulnerable to occurrences, and see which individuals are involved in the most incidents.
   • What process automations to implement: To ensure that incidents are reported and managed in a timely manner, you can set up automated reminders to report issues, as well as alerts to notify the necessary persons when incidents occur.

Construction Sector

1. Conducting safety inspections
   • To create a form for safety inspections, use OnSpace's form builder to include input fields such as a date field for the inspection date, a dropdown field for the inspection type (such as electrical, fire safety, etc.), a text field for any observations or comments, and a signature field for the inspector's signature.
   • In terms of analytics, you can utilize OnSpace's built-in dashboards to track the amount of inspections performed over a specific time period, the sorts of inspections performed most frequently, and any observations or comments made during inspections.
   • When it comes to process automations, you may set up alerts to be delivered to certain team members when an inspection reveals an issue that needs to be addressed right away. You may also set up automated reminders for team members to perform routine inspections.
2. Reporting construction accidents
   • You can use OnSpace's form builder to add input fields such as a date field for the accident date, a text field for a description of the accident, a checkbox field for the type of accident (e.g. electrical, fire, etc.), a text field for any observations or comments, and a signature field for the inspector's signature to create a form for accident reporting.
   • In terms of analytics, OnSpace's built-in dashboards may be used to track the number of accidents that have occurred over a specific time period, the types of accidents that are most common, and any observations or comments that are commonly made during accidents.
   • In terms of process automations, you can configure alerts to be sent to certain team members when an accident happens, as well as automatic reminders for team members to report any accidents that occur on the job site.

Please note that these are just examples of how OnSpace can be used to create custom business applications for different use cases, you can always customize OnSpace to suit your specific business needs.

Comparison of OnSpace to other no-code platforms

OnSpace is a no-code platform that enables consumers to create custom business applications without the need for coding. In comparison to other prominent no-code platforms like Airtable, Jotform, Formstack, Microsoft Power Platform, Coda, and Quickbase, OnSpace distinguishes out due to its unique pricing approach. OnSpace does not charge per user, thus small, medium, and large teams may no longer be concerned about that variable cost. Furthermore, OnSpace provides a number of services not found on other platforms, such as unrestricted chat and downloads.

Microsoft Power Platform vs OnSpace

Microsoft Power Platform is a no-code platform that is part of the Microsoft ecosystem. It allows users to create custom business applications using a drag-and-drop interface. However, Microsoft Power Platform requires some technical skills and knowledge to use effectively, it has licensing constraints and connection restrictions, and it is expensive if you have a large team.

Airtable vs OnSpace

Airtable is a popular no-code platform that is known for its flexibility and scalability. It allows users to create custom business applications using a spreadsheet-like interface. However, with Airtable it has a bit of learning curve so one has to understand the concept of database. Its user experience is similar to spreadsheets. Their pricing model is per user and it can be quite expensive for teams that grow pretty quick.

Coda vs OnSpace

Coda similar to Airtable, is a no-code platform that allows users to create custom business applications using a mix of text and tables. However, just like Airtable it has steep learning curve, user experience is similar to spreadsheets and costly for any growing or large teams.

Jotform vs OnSpace

Jotform is another popular no-code platform that allows users to create forms and surveys with ease. However, Jotform has limited customization options and not designed for business with internal solution needs.

Quickbase vs OnSpace

Quickbase is a no-code platform that allows users to create custom business applications using a drag-and-drop interface. However, Quickbase just like the others has steep learning curve, user experience is similar to spreadsheets and costly for any growing or large teams.

Overall, OnSpace offers a unique pricing model that is not available on other no-code platforms. It allows small, medium or large teams to create custom business applications without worrying about variable costs. Additionally, OnSpace offers a range of features that are not available on other platforms, making it a great choice for businesses of all sizes.

Conclusion

This article walked you through the process of creating use case-based or business function internal applications with OnSpace. We've also offered specific examples of use cases from other industries, including agricultural, logistics, oil and gas, and construction, as well as explained the methods for building forms, evaluating data, and automating workflows.

Using OnSpace to build unique business applications can help you expedite procedures, improve data analysis, and boost your team's and organization's overall efficiency.

We encourage you to try out OnSpace for yourself and create your own custom business applications. With OnSpace, you can easily turn your business needs into custom solutions without the need for coding or IT resources. Take the first step towards a more efficient and productive business today.